What’s Here?

  • Operation of the “management” divisions.
  • Missions (mission order, market, FSD, etc.)
  • Reimbursement of invited scientists.
  • Purchases, orders and deliveries.
  • Administrative documents (letterhead, logos, etc.).

Financial Service, Missions and Purchase Orders

The “Financial Services”

The financial service is organised in two poles:
— The “pole Lhomond”, in offices L296 & L298, manages teams 1 to 9.
You can contact at the generic email address: pole-gestion1a9“`at “phys.ens.fr.
The offices are open at the reception every afternoon from 14:00 to 17:30 (closed in the morning).
This pole is constituted by:


— The “pole Erasme”, in offices E234 & E236, manages teams 10 to 18.
You can contact at the generic email address: pole-gestion10a18“`at “phys.ens.fr.
The offices are open at the reception every afternoon from 14:00 to 17:30 (closed in the morning).
This pole is constituted by:


Missions

A mission order must be drawn up for every mission. It must be requested from the financial services at least three (3) weeks before the departure on mission. The request for a mission order (in a single email) must contain the following information:
— The purpose of the mission (+ invitation letter if applicable);
— Departure and return dates;
— The account to which the mission costs are to be charged;
— A description of the reservations to be made, or to be validated, (train, plane, hotel, etc) if necessary.
If the mission takes place in a country listed as a “country at risk”, this request must be made at least one (1) month before departure, so that it can be validated by the Security Officer (FSD) of our authorities.
Reservations for transportation tickets (train, plane, etc.) and hotels must be made through the markets established by our guardians.
For the CNRS, the reservation platform is here
For the ENS: [to be completed]
For SU: [to be completed]
During your missions, you are covered by an insurance policy taken out by your employer (if you have drawn up a mission order in the rules), see below in the “Human Resources” section.
CNRS staff members have the possibility of using a “corporate card”, which in particular offers payment deadlines compatible with mission reimbursements. More information can be found on the CNRS intranet under the “Corporate Card” tab.
(To be completed: Information to be provided (and in what form) to request a mission order or reservation, and the same for return missions…)

Visiting Scientists

For a good functioning of the laboratory, the financial service must be informed (by email to the generic address) a few weeks before the arrival of a guest scientist, if this invitation incurs expenses. The inviting person must specify on which resources (laboratory grant, contract, etc.) these expenses are to be incurred.

Purchases, Orders and Deliveries

[To be completed]

Administrative Documents

Letter format

– LPENS letterhead templates: format “doc”LPENS_A4_ModeleCourrier  or format “odt” LPENS_A4_ModeleCourrier“, “LPENS_A4_ModeleCourrier“
– A presentation/slide model :  format “pptx” LPENS_Slides or format “odp” LPENS_Slides

Administrative Forms
– LPENS organization chart; [To be inserted…]
– Request for cumulation CNRS; [To be inserted…]
– Request for cumulation of ENS activity, etc…. To be inserted…] [To be inserted…]
Logos

– LPENS logos :  LPENS_Logo_POSITIF_CMJN LPENS_Logo_POSITIF_RV: en format “cmjn/pdf” pdf , en format “rvb/pdf” xxx, en format “cmjn/png” yyy, en format “rvb/png” zzz
– To use the colors of the LPENS graphic charter, here is their information:
Blue = (R41,V50,B117) = (C100,M95,J21,N11) = #293275 = Pantone662C;
Orange = (R230,V62,B37) = (C2,M91,J100,N0) = #e63e25 = Pantone172C.

Photo Banks

[To be completed…]